Meeting Notes Workflow: Audio to Action Items (Obsidian + AI)

Output format (recommended)

Use this structure for your meeting note:

• Context
• Decisions
• Action items
• Open questions
• Transcript (optional)

Inputs (copy/paste)

Before you run extraction, capture:

• Meeting objective and attendees.
• Raw notes or transcript text.
• Any decisions already confirmed in call.
• Known deadlines or follow-up expectations.

Step 1: Transcribe audio (optional)

If you have an audio recording, transcribe it first so you can search it later.

• Docs: Audio Transcription

Step 2: Extract decisions and action items

Prompt idea:

• "From this meeting note, extract decisions and action items. For action items, include owner, due date (if stated), and a one-sentence definition of done. Do not invent details."

Step 3: Produce a clean recap

Prompt idea:

• "Write a 150 to 250 word recap that I can paste into Slack. Keep it factual and include next steps."

Step 4: Save back with Agent Mode approvals

This is where SystemSculpt pays off:

• It proposes exact edits
• You review diffs
• You approve changes before anything is written

Failure modes + fixes

• Failure mode: Action items are listed without clear owners. Fix: Require one owner name per item and reject anonymous tasks.
• Failure mode: Recap includes invented due dates. Fix: Add "if date is missing, mark as TBD" in your extraction prompt.
• Failure mode: Discussion noise gets mixed with final decisions. Fix: Keep Decisions and Open questions as separate sections before approval.

Definition of done

A meeting note pass is complete when:

• Each action item has an owner and clear definition of done.
• Decisions are separated from discussion noise.
• Open questions are tracked in one section, not hidden in transcript text.

Next step based on your intent

• If you want this implemented as a governed business workflow, apply here: AgentOps application.
• If you want to run it yourself inside Obsidian, use SystemSculpt Pro pricing.

Related template

If you want a reusable structure, start with the Obsidian Meeting Notes Template.